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Feedback and Complaints

Listening ... Acting... Improving

At The Chelmsford, we are committed to providing the very best possible patient experience. Your feedback is a really important way of helping us to achieve this.

Although the staff who look after you will do all they can to make sure that you are treated sensitively and promptly, it is acknowledged that things may occasionally go wrong. However, take the view that when there has been cause for complaint, it is important to acknowledge this, to put things right quickly wherever possible and to ensure we learn and improve from the feedback received. We will therefore investigate your concerns with those who are directly concerned with the provision of your care, and respond as quickly as possible.

This information tells you what to do if, for any reason, you wish to make a complaint about your care or treatment. In the first instance, if you are unhappy with any aspect of your care, however small, please speak to any member of staff and we will endeavour to put things right straightaway.

If this cannot be done, or you remain dissatisfied, the Hospital Manager will be happy to speak or meet with you to resolve your concerns.  Any member of staff can make contact with them or, in their absence, an alternative member of the Senior Management Team.

 

If you wish to express your concern or complaint in writing, please contact:

 

Jill Norman, Hospital Manager

Fenton House

85-89 New London Road

Chelmsford

Essex

CM2 0PP

 

Please note that complaints should normally be made as soon as possible and within six months of the date of the event complained about. The time limit may sometimes be extended (so long as it is still possible to investigate the complaint). An extension may be possible, such as in situations where it would have been difficult for you to have complained sooner.

Your letter will be acknowledged in writing within two working days of receipt and an investigation will begin into your complaint. If you submit a complaint via email we will treat your complaint in the same way as we would a written complaint. All complaints are taken seriously and are handled openly and honestly in a bid to be fair to all concerned and to conclude matters to the satisfaction of all parties as soon as possible. You will receive our written response within 20 working days.  If our investigations should take longer, we will keep you informed.  We always try to learn from a complaint and, if appropriate, will adjust our working practices to avoid similar complaints arising.

If you are not satisfied with our response, you may take this up with the Hospital Manager, who will either try further to explain our response or, in some circumstances, and with your agreement, will arrange an appointment for you to meet with those involved in your care in an attempt to reach a satisfactory conclusion.

It is always our intention to resolve matters amicably but, if you are still not satisfied, then you may write to the Chief Executive of Aspen Healthcare, the company that owns The Chelmsford. Should you wish to escalate your complaint in this way, you must do so in writing, within six months of the final response to your complaint from The Chelmsford:

The Chief Executive
Aspen Healthcare Limited
Centurion House (3rd Floor)
37 Jewry Street
London EC3N 2ER

If you remain dissatisfied having exhausted the company’s local complaints procedure you may request an independent external review. The procedure is for you to write to the ISCAS Secretariat to request a stage three investigation at:

 

Independent Sector Complaints

Adjudication Service

70 Fleet Street

London, EC4Y 1EU

 

Telephone: 020 7536 6091

Email: info@iscas.org.uk

Website: www.iscas.org.uk

 

This must be done within six months of receipt of the letter from the Chief Executive.

The External Adjudication Secretariat will then communicate with you to outline the procedure that they will follow in the investigation of your complaint.

Healthcare paid for by the NHS

If the NHS has funded your care at The Chelmsford, the NHS is responsible for the quality of the care provided. So, if you are not happy about the care and treatment you have received, you may make a complaint to either The Chelmsford as outlined above, or the NHS Commissioning Board, or local Clinical Commissioning Group (whichever body commissioned your care). We will work together to resolve your complaint. The Chelmsford can provide the relevant address on request.

Once you have exhausted the Hospital's local process and you continue to remain dissatisfied with how your concern/complaint has been handled, you are entitled to raise your concerns with the Health Service Ombudsman who can be contacted in the following ways:


• Visiting www.ombudsman.org.uk
• Telephoning the complaints helpline on 03450154033 [Monday to Friday 8-30am to 5-30pm]
• Emailing phso.enquiries@ombudsman.org.uk
• Faxing 03000614000


• Writing to:
The Parliamentary and Health Service Ombudsman
Millbank Tower
Millbank
London
SW1P 4QP

The Hospital is also regulated by the Care Quality Commission, which monitors the Hospital’s compliance with the Health and Social Care Act 2008.  The Commission can be contacted via their website at www.cqc.org.uk or at:

Care Quality Commission National Customer Service Centre
Citygate
Gallowgate
Newcastle Upon Tyne
NE1 4PA

Finally, should you have any questions or comments in relation to how your concern / complaint is dealt with, then please do not hesitate to contact the Hospital Manager, Jill Norman on 01245 253760.

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